Author Guidelines

AUTHOR GUIDELINES

INCODING: Journal of Informatics and Computer Science Engineering

Official Website: https://journal.mahesacenter.org/index.php/incoding/index

1. General Guidelines

  1. The manuscript must be original, free from plagiarism, and must not have been published previously or be under consideration by another scholarly journal.

  2. All submitted manuscripts are subject to a similarity check. The maximum permitted similarity score is 30%. The similarity score is evaluated together with the context of matched text and does not, by itself, determine whether plagiarism has occurred.

  3. Manuscripts must be prepared using Microsoft Word and the official INCODING journal template. Authors must write directly in the journal template rather than create their own formatting.

  4. Manuscripts must be submitted as editable Microsoft Word files (.doc or .docx). Other formats may be accepted only when supported by the journal's submission system.

  5. Manuscripts may be written in Bahasa Indonesia or English, subject to the journal's current language requirements. Manuscripts written in Bahasa Indonesia must include abstracts in Bahasa Indonesia and English. English-language manuscripts must include an English abstract and comply with any additional requirements stated in the official template.

  6. Manuscripts must be submitted through the journal's online submission system at https://journal.mahesacenter.org/index.php/incoding.

  7. INCODING publishes articles in April and October. Authors should consult the journal website and editorial announcements for submission windows, revision deadlines, and production schedules.

  8. All manuscripts undergo editorial screening and peer review. Editorial decisions may include acceptance, acceptance subject to revision, or rejection. Acceptance is subject to the completion of required revisions and editorial approval.

  9. Authors must ensure that the manuscript is relevant to the aims and scope of INCODING, particularly informatics, computer science, information systems, software engineering, data processing, computational methods, and other related technological fields.

  10. Manuscripts should follow the length requirements specified in the current official journal template. Authors must avoid unnecessary repetition and ensure that all sections contribute meaningfully to the research objectives.

  11. Foreign-language terms should be italicized unless they are proper names, technical identifiers, or terms conventionally written in roman type.

  12. Authors are responsible for the accuracy of the data, figures, tables, citations, references, and statements presented in their manuscripts.

2. Manuscript Structure

Research articles should generally contain the following sections:

  1. Title

  2. Author Information

  3. Abstract

  4. Keywords

  5. Introduction

  6. Research Methods

  7. Results and Discussion

  8. Conclusion

  9. Acknowledgments, if applicable

  10. References

For conceptual studies, literature reviews, or other non-empirical scholarly articles, the Research Methods section may be adapted to the nature of the article. The manuscript must nevertheless present a clear structure, a sound scholarly argument, and appropriate supporting references.

2.1 Title

  1. The title must be concise, informative, and directly related to the principal topic of the manuscript.

  2. The title should preferably contain no more than 13 words.

  3. Use title capitalization and formatting according to the official INCODING template.

  4. Provide the title in Bahasa Indonesia and English when required by the journal template.

  5. Avoid unnecessary abbreviations, formulas, and citations in the title.

  6. Use Cambria, 16 pt, bold, with single line spacing, unless otherwise specified in the official template.

2.2 Author Information

  1. Provide the full names of all authors without academic degrees or professional titles.

  2. Include each author's institutional affiliation, department or study program, faculty where applicable, institution name, postal address, and country.

  3. Student authors should use the institution at which they are enrolled as their affiliation.

  4. Use superscript letters or other affiliation markers when authors belong to different institutions, following the journal template.

  5. Identify the corresponding author with an asterisk (*) and provide a valid email address.

  6. Ensure that the author order and authorship information have been agreed upon by all authors before submission.

  7. Use Cambria, 12 pt, with single line spacing, unless otherwise specified in the official template.

2.3 Abstract

  1. The abstract must clearly summarize the research background or problem, objective, method, principal findings, and conclusion.

  2. The abstract should contain approximately 150–200 words, unless the official template specifies otherwise.

  3. Provide abstracts in Bahasa Indonesia and English for manuscripts written in Bahasa Indonesia. For English-language manuscripts, follow the language requirements of the current template.

  4. Write the abstract as one coherent paragraph without subheadings.

  5. Avoid citations, uncommon abbreviations, tables, and equations in the abstract unless essential.

  6. Ensure that the abstract accurately reflects the contents of the full manuscript and does not introduce findings that are not discussed in the article.

  7. Use Cambria, 10 pt, with single line spacing, unless otherwise specified in the official template.

2.4 Keywords

  1. Provide 3–5 keywords or keyword phrases that represent the main concepts of the manuscript.

  2. Arrange keywords in order of importance.

  3. Separate keywords using semicolons (;).

  4. Avoid overly broad terms, unnecessary conjunctions, and keywords that merely repeat the entire title.

  5. Use appropriate technical terminology to improve discoverability in scholarly databases.

  6. Use Cambria, 10 pt, with single line spacing, unless otherwise specified in the official template.

2.5 Introduction

  1. Present the research background, problem statement, research gap, rationale, and research objectives.

  2. Explain the significance of the research in the context of informatics, computer science, information systems, or a related field.

  3. Support important claims with relevant scholarly sources using IEEE numerical citations.

  4. Discuss relevant previous studies and explain how the current manuscript differs from or extends existing work.

  5. State the research objectives clearly near the end of the Introduction.

  6. Do not use unnecessary subheadings in the Introduction.

  7. The Introduction should account for approximately 10–20% of the manuscript, depending on the nature and length of the article.

  8. Use Cambria, 11 pt, with single line spacing, unless otherwise specified in the official template.

2.6 Research Methods

  1. Describe the research design, materials, research objects or participants, instruments, datasets, procedures, variables, and analytical methods as applicable.

  2. Explain the stages of research sufficiently for readers to understand how the study was conducted and how the findings were obtained.

  3. For algorithmic, computational, or software-based research, identify the algorithms, software, system architecture, evaluation metrics, and experimental settings where relevant.

  4. For empirical studies, explain data collection, sampling, preprocessing, testing procedures, and evaluation methods as appropriate.

  5. For literature reviews or conceptual studies, describe the literature sources, search strategy, selection criteria, and analytical approach where relevant.

  6. Cite established methods and technical approaches using IEEE style.

  7. Include equations only when they contribute directly to understanding the method. Define all symbols and variables used.

  8. Use Cambria, 11 pt, with single line spacing, unless otherwise specified in the official template.

2.7 Results and Discussion

  1. Present the Results and Discussion in an integrated section unless the official template requires another structure.

  2. Report findings clearly, accurately, and systematically.

  3. Use tables, figures, graphs, diagrams, screenshots, or other illustrations when they improve the explanation of the research.

  4. Place table titles above tables and figure captions below figures. Number tables and figures consecutively and refer to them in the manuscript text.

  5. Ensure that every table and figure is readable, relevant, and discussed in the text.

  6. Do not reproduce raw statistical or software output without editing it into a clear, publication-ready presentation.

  7. Avoid repeating all numerical values from tables in the body text. Highlight the most important findings, patterns, comparisons, and implications.

  8. Compare the findings with relevant previous studies and explain similarities, differences, and contributions.

  9. For computational or experimental studies, discuss the performance, limitations, evaluation results, and implications of the proposed method or system.

  10. Support interpretations with appropriate IEEE-style citations.

  11. Distinguish clearly between observed results, interpretations, assumptions, and recommendations.

  12. Use Cambria, 11 pt, with single line spacing, unless otherwise specified in the official template.

2.8 Conclusion

  1. The Conclusion must directly address the research objectives and research questions.

  2. Summarize the principal findings and the main scientific or practical contribution of the manuscript.

  3. Write the Conclusion in coherent paragraph form rather than as a numbered list, unless the template states otherwise.

  4. Avoid repeating the entire Results and Discussion section or introducing new findings that have not been presented previously.

  5. State limitations and suggestions for future research when relevant.

  6. Ensure that all conclusions are supported by the reported findings.

  7. Use Cambria, 11 pt, with single line spacing, unless otherwise specified in the official template.

2.9 Acknowledgments

  1. The Acknowledgments section is optional.

  2. Acknowledge funding agencies, institutions, laboratories, or individuals who made significant contributions but do not meet the criteria for authorship.

  3. Include grant numbers or funding identifiers where applicable.

  4. Obtain permission from individuals named in the acknowledgments when necessary.

  5. Place this section after the Conclusion and before References.

  6. Use Cambria, 11 pt, with single line spacing, unless otherwise specified in the official template.

2.10 References

  1. Use the IEEE citation and reference style consistently throughout the manuscript.

  2. Include only sources cited in the manuscript.

  3. Every in-text citation must have a corresponding reference-list entry, and every reference-list entry must be cited in the text.

  4. Number references consecutively according to the order in which they first appear in the manuscript.

  5. Use Arabic numerals in square brackets for in-text citations, such as [1], [2], and [3].

  6. Reuse the same reference number whenever the same source is cited again.

  7. Arrange the reference list in numerical order of first citation, not alphabetically by author surname.

  8. Prioritize relevant, reliable, and current scholarly sources, including peer-reviewed journal articles and conference proceedings.

  9. Authors should prioritize recent publications, preferably from the last 10 years, while retaining older foundational references when scientifically necessary.

  10. Verify the accuracy of author names, article titles, journal or conference names, publication years, volume and issue numbers, page ranges, and DOI or URL information.

  11. Use a reference-management tool such as Mendeley, Zotero, or EndNote to improve consistency and accuracy.

  12. Use Cambria, 10 pt, with single line spacing, unless otherwise specified in the official template.

3. IEEE Citation and Reference Formatting

3.1 In-Text Citations

IEEE citations use Arabic numerals enclosed in square brackets. References are numbered according to their first appearance in the text.

Examples:

  • One source: The method has been applied in previous research [1].

  • Multiple sources: Several studies have investigated this problem [2], [3], [4].

  • A range of references: Related approaches have been discussed in [5]–[7].

  • A citation integrated into a sentence: Smith et al. [8] proposed an approach for improving classification performance.

The same reference number must be used every time a source is cited again. Do not use author–date citations, such as (Smith, 2024), unless explicitly required by a separate journal instruction.

3.2 Journal Article

Format:

[1] A. A. Author and B. B. Author, "Title of the article," Title of the Journal, vol. 10, no. 2, pp. 100–110, 2024, doi: 10.xxxx/xxxxx.

3.3 Conference Paper

Format:

[2] A. A. Author, "Title of the paper," in Proc. Name of the Conference, City, Country, 2024, pp. 50–55, doi: 10.xxxx/xxxxx.

3.4 Book

Format:

[3] A. A. Author, Title of the Book, 2nd ed. City, Country: Publisher, 2023.

3.5 Chapter in an Edited Book

Format:

[4] A. A. Author, "Title of the chapter," in Title of the Book, B. B. Editor and C. C. Editor, Eds. City, Country: Publisher, 2023, pp. 20–35.

3.6 Thesis or Dissertation

Format:

[5] A. A. Author, "Title of the thesis," M.S. thesis, Name of Department, Name of University, City, Country, 2023.

For a doctoral dissertation, replace "M.S. thesis" with "Ph.D. dissertation," as appropriate.

3.7 Website or Online Document

Format:

[6] Organization or Author, "Title of the webpage or document." Website Name. URL (accessed Oct. 21, 2026).

Include a publication date when available. Use an access date for online material when appropriate under IEEE style.

3.8 General Reference Requirements

  • Use the official title and publication details of each source.

  • Use the standard abbreviations of journal titles where appropriate.

  • Include a DOI whenever available and verified.

  • Do not invent missing publication details or DOI identifiers.

  • Ensure that references are formatted consistently and can be independently verified.

  • Do not mix APA author–date formatting with IEEE numerical referencing.

4. Publication Schedule

INCODING publishes scholarly articles in April and October.

Manuscripts are processed through editorial screening, peer review, revision, editorial decisions, copyediting, and production. Submission periods and revision deadlines may be announced by the editorial board through the official journal website.

Authors must submit revisions and responses to reviewer comments within the deadlines communicated by the editorial office. Delays in revision, incomplete responses, or outstanding editorial requirements may affect the publication schedule.

Acceptance of a manuscript does not automatically guarantee publication in a specific issue. Final scheduling depends on the completion of the editorial process, the quality of the revised manuscript, and the journal's production schedule.

Authors should regularly check their OJS accounts and registered email addresses for editorial correspondence.

5. Ethical and Editorial Responsibilities

  1. Authors must ensure that their manuscripts are original and that all sources, datasets, figures, and other materials are appropriately acknowledged.

  2. Manuscripts must not be submitted simultaneously to another journal.

  3. All listed authors must have made appropriate scholarly contributions and approved the submitted manuscript.

  4. Authors must disclose relevant conflicts of interest and funding sources.

  5. Research involving human participants, personal data, or other ethically sensitive materials must comply with applicable ethical requirements.

  6. Authors must not fabricate, falsify, or selectively misrepresent research data or results.

  7. Any suspected plagiarism, duplicate publication, data fabrication, or other research misconduct will be handled in accordance with the journal's publication ethics policies.

  8. Authors are responsible for obtaining permission to reproduce copyrighted material where required.

  9. Authors must respond to editorial and reviewer comments professionally and provide a clear explanation of revisions made.

  10. The editorial board reserves the right to request further revisions or reject manuscripts that do not meet the journal's scientific, ethical, or formatting requirements.

6. Final Submission Checklist

Before submitting a manuscript, authors should confirm that:

  • The manuscript fits the aims and scope of INCODING.

  • The work is original and is not under consideration by another journal.

  • The manuscript has been prepared using the official INCODING template.

  • The file is submitted in an accepted editable format.

  • The title, author information, affiliations, and corresponding author details are complete.

  • The abstract and keywords meet the journal's requirements.

  • The manuscript includes all applicable sections and presents the methods and findings clearly.

  • All tables, figures, diagrams, and screenshots are numbered, captioned, cited, and readable.

  • All sources are cited using IEEE numerical citations.

  • The reference list follows IEEE style and is numbered according to the order of first citation.

  • All in-text citations match the reference list.

  • DOI identifiers and URLs have been checked for accuracy.

  • The manuscript complies with the journal's similarity requirements and publication ethics policies.

  • The manuscript has been submitted through the official OJS submission system.

  • All additional instructions from the editorial office have been followed.

Authors are encouraged to consult the official INCODING website for the latest manuscript template, submission instructions, publication ethics policies, and editorial announcements.

Official Journal Website: https://journal.mahesacenter.org/index.php/incoding/index