Jurnal Pendidikan dan Penciptaan Seni; arts education journal; artistic creation journal; Indonesian arts journal; arts research; arts and cultural heritage; creative arts research

Generative AI Use Policy

1. Policy Statement

The Jurnal Pendidikan dan Penciptaan Seni recognizes the growing role of Generative Artificial Intelligence (Generative AI) and AI-assisted technologies in academic research, scholarly writing, and scientific publishing.

EBMSJ permits the responsible use of Generative AI tools to support manuscript preparation and research activities, provided that such use is transparent, ethical, and consistent with the principles of academic integrity, research integrity, originality, confidentiality, and accountability.

Generative AI must not replace the authors’ intellectual contribution, critical thinking, scientific judgment, or responsibility for the accuracy and integrity of their research. The final responsibility for all published content rests with the human authors.

This policy applies to all authors, editors, peer reviewers, and other contributors involved in the submission, evaluation, editing, and publication of manuscripts in EBMSJ.

2. Use of Generative AI by Authors

Authors may use Generative AI tools, including ChatGPT, Google Gemini, Microsoft Copilot, Claude, and comparable technologies, for legitimate and responsible purposes, including:

  1. Improving language, grammar, spelling, readability, and academic writing style.

  2. Translating text between languages.

  3. Organizing manuscript structure and improving clarity of presentation.

  4. Supporting preliminary literature exploration and identifying relevant research questions.

  5. Assisting with coding, programming, data processing, or other research-related technical tasks, where appropriate.

  6. Supporting the preparation of tables, diagrams, illustrations, and other visual materials, subject to disclosure and applicable copyright requirements.

All AI-generated or AI-assisted content must be critically evaluated, verified, and revised by the authors before submission.

Authors must ensure that the manuscript presents their own scholarly contribution and that the use of AI does not compromise the validity, originality, reliability, or reproducibility of the research.

3. Disclosure of Generative AI Use

Authors must disclose the use of Generative AI when it has contributed substantively to manuscript preparation, content development, research design, data analysis, interpretation, or the creation or modification of images and other research materials.

The disclosure must identify:

  1. The name of the AI tool or service used.

  2. The purpose and scope of its use.

  3. The relevant stages of manuscript preparation or research in which the tool was used.

  4. The authors’ responsibility for verifying the output and approving the final manuscript.

The disclosure must be included in a separate section entitled “Declaration of Generative AI and AI-Assisted Technologies in the Writing Process”, placed immediately before the References section.

Basic spelling, grammar, and punctuation checks that do not substantively alter the manuscript do not require disclosure. However, substantive language rewriting, content generation, and other significant AI-assisted contributions must be declared.

Recommended disclosure statement

“During the preparation of this manuscript, the author(s) used [name of AI tool] for [specific purpose]. Following the use of this tool, the author(s) reviewed, verified, and edited the generated content as necessary and take full responsibility for the accuracy, originality, integrity, and final content of the published article.”

If Generative AI was used in the research process, including data collection, data analysis, or interpretation, the authors must also describe the relevant procedures, tools, and verification methods in the Methodology section to the extent necessary for transparency and reproducibility.

If no Generative AI tools were used in the preparation of the manuscript or research, no declaration is required.

4. Prohibited and Unacceptable Uses

Authors must not use Generative AI in ways that compromise research integrity or publication ethics. Prohibited practices include, but are not limited to:

  1. Fabricating or manipulating research data, findings, observations, statistical results, or evidence.

  2. Inventing references, citations, DOIs, quotations, or bibliographic information.

  3. Presenting AI-generated content as verified scientific evidence without appropriate validation.

  4. Using AI-generated text or other materials in ways that constitute plagiarism, copyright infringement, or unauthorized appropriation of another person's work.

  5. Misrepresenting the use of AI or providing false or incomplete disclosure when disclosure is required.

  6. Using AI-generated images, tables, or figures to misrepresent research findings or evidence.

  7. Using AI to produce misleading interpretations, unsupported conclusions, or fabricated claims of originality.

  8. Uploading confidential, personal, proprietary, or restricted research data to AI services without appropriate authorization and adequate data protection.

AI-generated references must be checked against the original publications or reliable bibliographic databases. Authors are responsible for ensuring that every citation supports the claim for which it is used and that all references are genuine and accurate.

5. Authorship and Accountability

Generative AI tools cannot be listed as authors or co-authors of manuscripts submitted to Jurnal Pendidikan dan Penciptaan Seni.

Authorship is reserved for human contributors who meet the applicable standards of scholarly contribution and accountability. AI tools cannot assume responsibility for the research, disclose competing interests, approve the final manuscript, or fulfil the obligations of authorship.

The corresponding author and all co-authors remain responsible for the submitted manuscript, including any material generated or modified with AI assistance.

The use of Generative AI does not diminish the authors’ responsibility for originality, appropriate attribution, research validity, ethical compliance, or the resolution of questions concerning the published work.

6. Use of Generative AI by Peer Reviewers

Peer review at Jurnal Pendidikan dan Penciptaan Seni requires independent scholarly judgment, subject expertise, confidentiality, and impartial evaluation.

Peer reviewers must not upload, paste, or otherwise disclose submitted manuscripts, reviewer reports, editorial correspondence, unpublished research findings, or other confidential submission materials to public or third-party Generative AI services.

Reviewers may use appropriate AI-assisted tools for limited supporting tasks, such as improving the language, grammar, or readability of a review report, provided that confidential manuscript content is not disclosed and the reviewer remains fully responsible for the assessment.

Reviewers must not delegate the substantive evaluation of a manuscript to Generative AI. Editorial recommendations, assessments of methodological validity, originality, theoretical contribution, statistical analysis, and publication suitability must reflect the reviewer’s own expert judgment.

Any substantive AI assistance used in preparing a review report must be disclosed to the handling editor, including the tool used and the purpose of its use. Basic spelling and grammar checks do not require disclosure.

7. Use of Generative AI by Editors

Editors must preserve the confidentiality, impartiality, and integrity of the editorial process.

Editors must not upload submitted manuscripts or confidential editorial materials to public or third-party Generative AI services.

AI-assisted tools may be used for appropriate administrative or language-related tasks that do not expose confidential submission content. Such tools must not replace the editor’s independent assessment, selection of reviewers, interpretation of peer-review reports, or final publication decision.

All editorial decisions must be made by authorized human editors. Editors remain accountable for fairness, confidentiality, conflicts of interest, and compliance with the journal’s publication ethics policies.

8. AI-Generated Images, Tables, and Visual Materials

Authors must disclose the use of Generative AI to create or substantially modify images, illustrations, diagrams, or other visual materials included in a manuscript.

The disclosure should identify the tool used and explain how the material was generated or modified. Where appropriate, this information should be included in the figure caption and the general AI declaration.

AI-generated visual materials must not distort, fabricate, or misrepresent research evidence. Authors must also ensure that the use of such materials complies with copyright, licensing, privacy, and other applicable requirements.

9. Editorial Screening and Compliance

Jurnal Pendidikan dan Penciptaan Seni reserves the right to request clarification or additional information concerning the use of Generative AI when necessary to assess a manuscript’s originality, accuracy, research integrity, or compliance with this policy.

The journal may request relevant documentation, source data, analysis procedures, original materials, or explanations of AI-assisted processes where justified by specific concerns.

Failure to disclose substantive AI use, fabricated references, falsified research content, or other violations of publication ethics may result in appropriate editorial action, including:

  1. A request for clarification or correction.

  2. A requirement to revise the manuscript.

  3. Rejection of the manuscript.

  4. Withdrawal of an accepted manuscript before publication.

  5. Retraction or another post-publication correction, where justified by the evidence and applicable publication ethics standards.

Editorial action will depend on the nature, severity, and consequences of the violation. The use of Generative AI alone is not grounds for rejection; decisions must be based on the quality, integrity, transparency, and compliance of the submitted work.

AI-detection tools, if used, must not be treated as conclusive evidence of misconduct. Any concerns must be evaluated through appropriate editorial assessment and supporting evidence.

10. Data Privacy, Confidentiality, and Intellectual Property

Authors, editors, and reviewers must protect personal information, confidential research materials, unpublished findings, intellectual property, and third-party rights when using AI technologies.

Before using an AI tool, users must consider its privacy policy, data retention practices, model-training settings, security measures, and applicable terms of service.

Sensitive or confidential information must not be submitted to an AI service unless the user has appropriate authorization and adequate safeguards are in place.

All users must comply with applicable data protection laws, copyright requirements, research ethics standards, and the journal’s confidentiality obligations.

11. Policy Updates

EBMSJ recognizes that Generative AI technologies and scholarly publishing standards continue to evolve. This policy may be reviewed and updated periodically to reflect developments in research integrity, publication ethics, data protection, and responsible AI use.

All authors, editors, and reviewers are expected to comply with the version of the policy applicable to their submissions and editorial activities.

Jurnal Pendidikan dan Penciptaan Seni

Website: https://journal.mahesacenter.org/index.php/jipsi